• World's largest independent upstream oil and gas business
• SPIRIT values-Saftey People Integrity Responsibility Innovation Teamwork
• Operations in 13 countries

Responsibilities may include:

Invoice Processing & Electronic Billing

• Processes checks/wires through CVP (controlled vendor posting) in S4Hana
• Answers inquiries as needed regarding status of a check/wire request
• Tracks credit entry in SAP (check/wire receipts)
• Conducts monthly cost center review of Legal G&A
• Enters journal corrections in S4 Hana - all Legal cost centers
• As a backup Coordinator for the electronic billing process including the on-boarding of new law firms and other vendors to electronic billing (e-Billing)
• Ensure all e-Billing firms comply with company electronic submission guidelines
• Serves as the secondary contact person between e-Billing software vendor and law firms
• Assists eBilling Coordinator and Attorney Work Team (AWT) with e-Billing issues and concerns
• Responsible for e-Invoice review of expenses and e-Invoice adjustment issues with the outside firms
• Responsible for SOX Audit Reconciliation of electronic invoice routes
• Enters and verifies matter related paper invoices/settlements/credits
• Verifies electronic invoice (ebills)
• Daily invoice batch validation
• Email request to Attorney Work Teams (AWTs) for vendors matter approvals, timekeepers, and rates approval
• Email request to AWT for accurate matter to process an invoice
• Handles vendor refund checks, settlement awards, and vendor credits
• Updates matter/financials/allocations tab and validate account codes in S4Hana
• Maintains/reconciles credit spreadsheet with Passport report on recoveries
• Resolves tasks assigned to LFS in Passport
• Handles inquiries from the AWTs
• Handles outside firm’s requests and inquiries re: invoices, timekeepers, and rates
• Requests signed W-9, Wires & EFT forms from vendors for vendor set up
• Sends copy of settlement requests with accrual to Assistant Accrual Coordinator
• Enters credits via CVP for check/wire receipts directly on the vendor account in SAP
• Mails checks to ConocoPhillips lockbox
• Participates/assists in special projects as requested
• Be knowledgeable of Legal and Corporate Security ALM
• Monitors all LFS resource mailboxes including Medicare mailbox

Financial Reporting

·        Prepares, reviews, and distributes monthly outside spend report to management
·        Assists with miscellaneous requests/needs from LMM and AWT
·        Responsible for analysis/comparison of SAP Actuals/Budget vs SRD
·        Prepares the monthly Legal Financial Results in PowerPoint
·        Prepares Legal Quarterly Metrics
·        Performs other audits as required by SOX
Budget & Allocation Process

·       Assists Supervisor in developing the outside counsel budget and Legal operating and overhead budget
·       Responsible for preparing the valid Client List for allocation
Matter Management Interface with Global SAP

·       Works with IT Support to ensure invoices flow electronically from the company’s Matter Management System to SAP on a timely basis
·       Acts as a liaison between Legal Matter Management (LMM), IT, and SAP production support
·       Reconciles Matter Management System and SAP invoice interface on monthly basis
Other

·Submits new vendor set up requests
·Updates desk manual for Legal Accounting Analyst

Requirements:

Basic/Required

• Bachelor’s Degree or higher in Accounting, Finance, Business related discipline or foreign equivalent
• 3+ years of experience handling accounts payable, e-Billing, Accounting or Finance
• Intermediate level of proficiency in MS Excel, Outlook, PowerPoint and Word
• Basic proficiency working with SAP S4Hana

Preferred

• 1+ years of experience working in a corporate legal environment or law firm
• Takes ownership of actions and follows through on commitments
• Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
• Analyzes issues and understand their business impact
• Builds positive relationships across organizations that develops a strong work environment
• Delivers positive results through realistic planning to accomplish goals
• Builds effective solutions based on available information and makes timely decisions that are safe and ethical

ConocoPhillips contract opportunities are for project-based or other short-term engagements that require specialized skills. Successful candidates for contract opportunities will not be considered employees of ConocoPhillips or any of its subsidiaries nor will candidates be eligible for employment benefits. Candidates looking for regular full-time employment opportunities should begin their search here: https://careers.conocophillips.com/